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The Grey Fleet Causes Grey Hairs!

Lex Autolease, the UK's number one vehicle leasing company, estimates there are 14 million grey fleet vehicles on UK roads. Of this total, 11.8 million are associated with the private sector and 2.2 million from the public sector.

Written on 28th September 2018

Lex Autolease, the UK's number one vehicle leasing company, estimates there are 14 million grey fleet vehicles on UK roads. Of this total, 11.8 million are associated with the private sector and 2.2 million from the public sector.

A grey fleet vehicle is defined as one owned and driven by an employee for business purposes.

The British Vehicle Rental and Leasing Association (BVRLA) estimates that 11 billion miles per year are clocked up by grey fleet vehicles in the private sector alone.

A report issued by Lex Autolease found that in 2016 59% of those questioned were not fully aware of the employer Duty of Care regulations with the   and how they impact the grey fleet.  Under the Corporate Manslaughter Act (2007), companies can be prosecuted for the death of drivers resulting from work-related journeys.  Businesses have the same duty of care to their employees whether they are using a company vehicle or their own vehicle for business purposes.  Employers must ensure their staff are travelling as safely as possible when fulfilling work duties, and from a legal perspective, grey fleet vehicles need to be managed as closely as company vehicles.  See the full report here

Grey fleet vehicles can expose companies to higher legal risks including:

- using a vehicle that is inappropriate for the use it is being employed for

- fewer vehicle maintenance checks may be carried out

- the possibility that   cars are being driven with an expired MOT

- the possibility that the vehicle may be incorrectly insured, or have no insurance

- companies not being made aware drivers have points on their license, or even disqualifications

The average age of a grey fleet car is also likely to be older and has been reported at over eight years.  These older vehicles lack some of the safety features of newer vehicles, so employees may be driving vehicles which are unsuitable and potentially unsafe. Many businesses are therefore unwittingly failing to look after their people simply because they don't have a full picture of vehicle use.  A clearer view around grey fleet vehicles is needed to prevent any potential incidents occurring, and a grey fleet management policy, backed up by compliance checks, could result in safer vehicles being used on company business.

Failure to manage the grey fleet poses a very real risk, with the potential for prosecution and civil litigation if it is not managed effectively. Should a work-related road incident occur, businesses will need to provide evidence that they have taken steps to ensure their controls are “reasonable and proportionate to the level of risk”. This is likely to include MOT and insurance documentation checks and physical vehicle inspections by a competent person.  Although this can increase management time and cost,  money may be saved in the long run by helping to mitigate an organisation’s risk and will also fulfil the moral obligations of an employer towards the well-being of their employees

 

 

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